It’s no secret, staff occasions are extra fashionable than ever. If you happen to’re an occasion supervisor or an HR skilled answerable for placing collectively staff occasions, it’s very possible that your calendar prior to now 12 months has been fairly busy. (With much more company occasions within the pipeline…)
And also you’re not the one one.
In a latest survey that included hybrid, distant, and totally in-person groups, 25% of admin and occasion managers mentioned they’re organizing staff get-togethers each month, with 22% saying their staff most well-liked to satisfy quarterly.
There is not any doubt that firms proceed to see the worth in real-life interactions, whether or not that be a team-building occasion, firm offsite, or bringing colleagues collectively for one of many many tech conferences all over the world. However because the urge for food for face-to-face occasions continues to develop, it is important you put money into the appropriate instruments for stress-free and cost-effective planning.
Reserving journey and lodging to your staff occasion could be one of the vital costly and difficult points of the planning course of, however there are software program instruments particularly designed for group journey to assist with this. This enables firms and occasion managers to avoid wasting time, get higher management of their occasion finances, and simply coordinate plans with colleagues.
3 methods TravelPerk can simplify journey administration to your subsequent staff occasion:
1. Plan, arrange, and share your occasion from one single platform
These days of getting a number of tabs open in your web browser and frantically having to flick between e-mail, calendar, slack, excel sheets, and a number of reserving confirmations are nicely and actually over.
With TravelPerk Occasions, you possibly can invite members, arrange attendees, talk plans, in addition to e book and handle journey all from the identical platform.
This not solely saves you time as an occasion planner but additionally signifies that your staff has one supply of data for every part associated to your upcoming occasion. No extra repetitive slack questions or back-and-forth emails – all of the essential info members want about your staff get collectively could be added to TravelPerk Occasions.
When you’ve created an occasion on the TravelPerk platform, you possibly can see who has accepted the invitation or not (and provides them a nudge if it’s essential to!) and see every attendee’s journey plans at a look. In only a few clicks, you possibly can see after they’re arriving, which resort they’re staying at, and talk new actions all from inside the identical platform.
Different occasion attendees may have visibility of their colleagues’ journey plans, so staff members touring from the identical metropolis can catch the identical prepare for instance, or e book the identical resort, serving to to maximise cross-team collaboration and fostering these all-important in actual life connections.
See how straightforward it’s to trace occasion attendees’ journey plans:
If you happen to’re planning a staff occasion, managing everybody’s particular person journey plans could be a actual headache with a number of itineraries and reserving confirmations. With TravelPerk Occasions you possibly can see all attendees’ flights, trains & lodging at a look, making group smoother and less complicated.
2. Empower staff to e book their very own occasion journey
In lots of firms, the accountability of reserving enterprise journey for a corporation occasion usually falls on a couple of particular folks within the group. However the fact is, this course of could be actually inefficient. It could trigger bottlenecks in your processes, and in lots of circumstances, depart staff feeling disgruntled and annoyed.
With TravelPerk’s built-in journey insurance policies you possibly can empower staff to e book their very own journey and lodging to your subsequent staff occasion, with the peace of thoughts that they received’t overspend your finances and e book the penthouse suite at a 5* resort…
In only a few minutes, you possibly can set separate journey insurance policies for various groups in your group and determine the way you need the approval course of to work. For instance, if a staff member books flights and lodging which might be ‘in coverage’ you possibly can select to have this routinely accredited inside the platform.
Conversely, if an worker tries to e book a visit that is out of coverage, you possibly can set who within the firm might want to ‘approve’ that journey earlier than it will get booked. Our platform additionally has straightforward integration with Slack, which sends a notification to the designated ‘approver’ for journeys out of coverage. On common, this integration hurries up the approval course of by 80%. Supplying you with full management of your occasion and journey finances with out micromanagement. A real win, win for all.
3. Simply control your occasion finances
Organizing an unforgettable staff occasion, whereas making an attempt to stay to your finances could be one of the vital difficult points of bringing your staff collectively.
Of the numerous methods TravelPerk may also help you lower your expenses on company occasions, one of the vital valued options on our platform for occasion managers and finance groups alike is the power to trace your journey spend in actual time.
One of many widespread causes occasion managers are likely to overspend their occasion finances is as a result of they’re monitoring prices retrospectively – normally having to collate journey invoices and receipts from in every single place, with out a clear overview of what they’ve spent in actual time. And earlier than you realize it, you understand half the finances has been spent on lodging earlier than you’ve even had an opportunity to prepare refreshments or leisure.
TravelPerk makes monitoring journey spend to your staff occasion extremely straightforward. Merely apply a custom-made ‘label’ to the occasion you’re organizing after which all prices attributed to this occasion, could be tracked by way of our subtle reporting dashboard. No extra chasing a number of invoices and receipts to get forward of your occasion finances!
See the way it works beneath.
If, like many firms all over the world, you’re seeking to future-proof your group with trusted enterprise journey software program, that may make bringing the staff collectively easy and straightforward to handle, then e book a free demo with TravelPerk.
